2025 BGC AGM

FEES & CHARGES

10.1  Entrance fees

(a) The entrance fees (if any) for the various categories of membership shall be such amounts as the Board shall from time to time determine.

10.2 Annual Subscription

(1)  The billing of Members for subscriptions and any associated fees and levies will move from the beginning of the Year to 1 July.  Members will be billed for a six-month period on 1 January 2026, then yearly billing will recommence with members billed 1 July 2026.

(2)   The Board may at its discretion from time to time establish different age brackets within the Young Adult Members category of membership as listed in the General Body solely for the purpose of determining, if it so decides, different subscriptions and any associated levies for these age brackets.

(3) The subscriptions for the various categories of membership shall be such sums as the Board shall determine from time to time.

(4) The Board must cause the subscriptions, fees and levies to be displayed in a conspicuous place at the Registered Office for the period of at least 28 days prior to the commencement of the billing period.

(5) From 1 July 2026, all subscriptions shall become annual and due and payable in advance on the first day of July in every year – the beginning of the subscription year.

(6) Where an election to membership occurs after 31 days from the beginning of the subscription year the subscription payable by the new member for that year will be determined on a pro rata basis.

(7) Members elected to another category of membership for which a greater membership fee is applicable shall be required to pay the difference between the membership fee paid and that prescribed for the other category at the time of election to such other category.

10.3 Payments to the Club

(1) The Board may extend the time for payment of subscriptions, accept payment by instalments, or waive payment wholly or in part.

(2) Except as provided in (1) above, subscriptions and levies are payable within 28 days after the due date noted on the invoice sent by the Club to the member, on any extended date that may be fixed by the Board, or on the dates fixed by the Board for payment of instalments (as the case may be).

(3) A member shall cease to be an Eligible Member by virtue of non-payment of fees or levies imposed on the member under these Rules if such fees or levies are overdue by a period of 28 days after the due date for payment as noted on the invoice.

(4) A member who has ceased to be an Eligible Member as a result of non-payment of such moneys will regain their status as an Eligible Member upon payment of such moneys unless the member is otherwise dealt with under clauses 10.3 (5), 10.3.(6) or 12.

(5) If an existing member’s subscription remains unpaid for a period of 28 days from the due date the Secretary must send a notice of default to the member.

(6) If the subscription remains unpaid for a further period of 14 days from the date of sending the notice of default, the defaulting member’s name will, unless the Board has exercised its discretion under clause 10.3(1), be struck off the Register of Members and thereupon the defaulting member will cease to be a member of the Club

Under Section 12 DISCIPLINARY ACTION

Replace Section 12.1 with

12.1 Grounds for Taking Disciplinary Action

(1) The Club may take disciplinary action against a member in accordance with this Division if it is determined that the member—

(a) has failed to comply with these Rules; or

(b) refuses to support the purposes of the Club; or

(c) has engaged in conduct prejudicial to the Club.

(2) The Secretary is responsible for the initial investigation of potential disciplinary action and reporting to the Board.

(3) The Secretary may temporarily suspend a Member at their own discretion prior to a disciplinary meeting in accordance with clause 12.2

Replace Section 12.3 (2) with

(2) The notice must be given no later than 7days before the disciplinary meeting is held.

(3) The disciplinary meeting may be held within 7 days if agreed to by the member

Replace Section 12.5 (2) with

 (2) The notice must be in writing and must provide additional evidence for consideration that was not provided at the original hearing and given—

(a) to the disciplinary subcommittee immediately after the vote to suspend or expel the person is taken; or

(b) to the Secretary within 7 days after the vote.

Replace Section 12.5 (3) with

(3) If a person has given notice under 12.5 (2), the Board must appoint a 3-person panel to hear the disciplinary appeal meeting within 10 days of the notice. The panel is to consist of

(a) two Directors of the Ballarat Golf Club, and

(b)  one person invited by the Board who has a demonstrated knowledge, or experience, in hearing such appeals.

Remove Section 12 (5) (b) (iv) which read

(iv) the appeal subcommittee may be afforded 5 days to reach a decision if unable to do so at the meeting.

Replace Section 12.6 (2) with

(2) After complying with subrule (1), members of the appeal subcommittee present and entitled to vote at the meeting must vote on the question of whether the decision to suspend or expel the person should be upheld or revoked.

Remove Section 12 (6) (3) which read

(3) A member may not vote by proxy at the meeting.

Remove Section 12 (6) (5) which read

(5) the appeal subcommittee may be afforded 5 days to reach a decision if unable to do so at the meeting.

- Consideration by members present of the recommendation by the Board for election of a member as an Honorary Life Member of the Club.

Directors Positions Vacant

The following Directors terms of appointment cease at the meeting.

• Tony White
• Rob Taylor (Casual Vacancy)

The following Directors have notified the Board that they have resigned from the Board

• Justin Howlett

Nominations

There are 3 Directors positions to be filled.

Nominations are now called for to fill the vacant positions.

Any member wishing to submit for election as a Director may do so by lodging with the Secretary a duly completed nomination form obtainable from the Secretary.

Nomination forms must be lodged with the Secretary not later than 5:00 PM, Friday the 14th of March 2025.

Hannah Mead
Secretary Manager

2 March 2025